1. Title :- The Club shall be known as "Moray Camera Club".

2. Objectives :- The objectives of the Club shall be to promote and encourage all aspects of photography.

3. Membership :- Membership of the Club shall be open to anyone. The Committee may refuse membership provided the reason for doing so is furnished in writing to the individual concerned.

4. Honorary Membership :- Honorary Membership of the Club may be granted only by the Committee.  Any member wishing to nominate an Honorary Member must have the written support of two other ordinary members before submitting the nomination to Committee for consideration.

5. Officers :- The Officers of the Club shall be :- a. President,  b. Vice President, c. Honorary Treasurer, d. Honorary Secretary, e. Assistant Honorary Secretary.

6. Committee :- The affairs of the Club shall be managed by a Committee consisting of the Officers and not more than 5 other members.

7. Election of Officers and Committee Members :- The election of Officers and Committee Members shall take place at Annual General Meetings. No member shall be permitted to serve on Committee for more than 5 consecutive years. The term of Office of the President shall be a maximum of 2 years from election and not more than 2 consecutive terms of office may be served. It is permissible for one Officer to be elected to not more than two commissions. In this event the shortfall in Committee shall be filled by the election of other Members provided that the Committee in total does not exceed 10.

8. Sub-Committees :- The Committee shall be permitted to appoint and authorise such Sub-Committees as it deems necessary.

9. Accounts :- A statement of the Club's Accounts shall be made at the end of each financial year, at the Annual General Meeting and at such other times as required by Committee.

10. Annual General Meeting :- The Annual General Meeting of the Club shall be held no later than 30 April each year.

11. Extraordinary General Meetings :- Any member may request an Extraordinary General Meeting of the Club provided the Secretary is given a minimum of 14 days written notice stating the reason for the request and with the signed support of four (4) other ordinary members. An Extraordinary General Meeting may be called at any time by Committee. Members shall be given 7 days clear notice of all such meetings.

12. Quorum :- The requirements to form a quorum are as follows :- a.  At General Meetings - 10 members   b. At Committee Meetings - 4 members. In both cases at least 2 of the quorum must be Officers.

13. Casting Vote :- At any meeting of the Club or Committee, the President, (or the Officer appointed to chair the meeting), shall have the casting vote.

14. Rules and Regulations :- The Committee is empowered to draw up and publish such rules and regulations as considered necessary for the efficient running of the Club's affairs and the proper use of it's premises and equipment. Any rules and regulations so made, if not repealed by Committee, shall be overturned on a majority vote at a General Meeting.

15. Annual Subscriptions :- The Annual Subscription for Club Membership shall be decided at the Annual General Meeting.

16. Cancellation of Membership :- Any member may cancel his or her membership at any time. The Committee may cancel or refuse to renew membership. Where such a decision is reached the member concerned shall be afforded the opportunity to challenge the decision at a specially convened Committee Meeting, in addition, or alternatively, the member shall have the right of appeal to an Extraordinary General Meeting. In any case of cancelled membership, no refund of membership fee shall be made.

17. Guests :- Members shall be entitled to introduce a guest at any ordinary meeting of The Club.

18. Amendments to Constitution :- This constitution shall not be amended without a two-thirds majority vote at a General Meeting prior to which members have been given at least 7 days notice of the proposed amendment. 

19. Competition Rules :- Competition Rules shall be decided at each Annual General Meeting.

20. Disbandment of The Club :- The Club shall be disbanded on a two-thirds majority vote at an Extraordinary Meeting called specifically for the purpose. In this event the Meeting shall appoint at least two trustees to dispose of the Club's assets and donate the proceeds to a charity agreed at the Meeting. Should a quorum not be secured at the first convened Meeting, a second shall be called at which a decision shall be taken notwithstanding the absence of a quorum and on a simple majority vote.

21. Certification :- This Constitution was agreed at the Annual General Meeting held on 19th April 2004.

This page was last updated on Thursday, 29 November 2007